Archive for the ‘Uncategorized’ Category

Why sign online?

Wednesday, June 14th, 2017

Yes we do go on about this quite a lot but with good reason! If you can offer an online signing facility, you speed things up no end, avoid unnecessary meeting time (save that valuable time for things that matter), no waiting on the post and you look incredibly cutting edge (and ahead of the game) at the same time.

For us, online signing is safe, secure and complete no-brainer.

Why 2 factor authentication is something you need to know about

Thursday, February 16th, 2017

It sounds a bit of a mouthful but in IT security terms, it is beautifully simple. For years now we have come to expect online access to anything containing our personal details to include an email address and password. That is standard but, if you think about it, woefully inadequate in terms of security. We are quite vulnerable if we tend to use the same email and, despite knowing better, the same or similar passwords for everything we log into (how else are we expected to remember?).

Well, enter “2 factor authentication” to solve all. We have been working hard to get ahead of the game in terms of security – on every level. So, for access to docSAFE, our professional client portal, you log in using your email address BUT then, a unique PIN is sent to your mobile phone. No need for passwords and highly unlikely that a hacker would have your mobile phone.

2 factor authentication – a complicated name for a simple, beautiful thing.

Post-Brexit, how will data protection laws change?

Sunday, November 20th, 2016

In a nutshell, exactly the way they were about to change pre-Brexit.

The big news is that the way you manage your data and its security is set to undergo a huge change, just as was planned before the big Brexit hoo-ha.

Coming into force in May 2018 we will still officially be part of the EU and therefore subject to its plans for GDPR. It is expected that, once the UK has adhered to the fairly stringent EU rules over data protection, it will continue to uphold them afterwards.

Whilst you may not have GDPR at the top of your boardroom agenda, it is likely you will have to consider it very soon. Tesco Bank recently had to pay out £2.5 million to its customers after a security attack. Had this happened under the new rules, the fine would have been closer to £2 billion. Well worth discussing ahead of time we think.

We work very hard to ensure your data meets all statutory requirements – and more. We can advise and help your organisation move towards complete compliance before the deadline. It’s what we do all day every day. Talk to us and we can help steer you in the right direction.

It’s important that any business holding information on clients is watertight – not just for regulatory reasons but also to protect your clients’ security as well as your own.

How Brexit affects GDPR

Tuesday, June 28th, 2016

Leaving the EU will not affect the proposed changes in how data is protected and stored in the future. The ICO (Information Commissioner’s Office) has confirmed our view that the laws still need updating to make sure data is secure, regardless of the controversial vote to leave the EU. As we intend to continue trading across borders, so we need to be complicit and demonstrate good levels of ‘adequacy’ when it comes to data protection. It makes complete sense, therefore, that nothing changes and GDPR is here to stay. If you’re catching up, GDPR is the new version of Data Protection and comes into play in the next couple of years. It’s our job to make sure our clients, and followers, understand their role in this – it affects every business of every size.


An ICO spokesperson said:

“The Data Protection Act remains the law of the land irrespective of the referendum result.

“If the UK is not part of the EU, then upcoming EU reforms to data protection law would not directly apply to the UK. But if the UK wants to trade with the Single Market on equal terms we would have to prove ‘adequacy’ – in other words UK data protection standards would have to be equivalent to the EU’s General Data Protection Regulation framework starting in 2018. 

“With so many businesses and services operating across borders, international consistency around data protection laws and rights is crucial both to businesses and organisations and to consumers and citizens. The ICO’s role has always involved working closely with regulators in other countries, and that would continue to be the case.

“Having clear laws with safeguards in place is more important than ever given the growing digital economy, and we will be speaking to government to present our view that reform of the UK law remains necessary.”

More than a security blanket

Monday, April 18th, 2016

When you’re considering your internet security, you may give it a passing thought and assume all is safe in your world – “Yes, we have passwords in place and I’m not sure anyone would want to access our data”. But stop for a moment and think about how your professional practice would be compromised if there was any kind of security breach. If your clients’ information were to be accessed, for whatever reason, you would undoubtedly be out of business.

Security exists on many levels. We have basic passwords to provide a first layer of protection. If you are more aware, you may have other layers too. This level of security is in place for intended security breaches. However, what about human error? What about the times when your staff (or you) send client information to the wrong place? It happens, we’re human. We make mistakes. You cannot afford for these mistakes to happen so emailing simply isn’t secure enough.

What about internal security? Are your personnel records safe from prying eyes? Is your precious client data available to everyone? Are you protected against the ever-present threat of viruses? Do you allow staff to use their own memory sticks, disks, drives and CDs? Do you have all of this kind of removable data accounted for?

“Cybercrime and threats to computer systems have become a major concern of businesses around the world. Our growing reliance on IT and the internet has greatly increased the impact of hacking, security failures and the loss of systems. At the same time, cyber attackers have become more sophisticated and organised.” (ICEAW)

We specialise in providing all kinds of IT solutions for professionals. But most of all, we specialise in providing secure IT solutions. Because it really matters.

Take the next step, call us today
0121 794 0685