Archive for the ‘Data Storage’ Category

Why all kinds of organisations should be using docSAFE

Tuesday, August 29th, 2017

We traditionally provide docSAFE to the professions who demand top security and client confidentiality (among other things). However we are seeing docSAFE rise in popularity with other sectors, almost by accident but with very good reason.

You may have seen a mailer we sent out recently that illustrated how the NHS had suffered a huge breach of data of its junior doctors in the north-east. We researched this and found that the NHS staff use of WhatsApp is also widespread which is really worrying.

Organisations that hold any personal data, especially publicly accountable organisations, should be using systems to communicate that are extremely secure. docSAFE has been designed to be secure on a number of key levels – secure login (using 2-factor authentication), secure portal in which to exchange messages and documents, online signing, to be GDPR compliant, offer automatic backups to secure EU based servers and much more.

By using a portal instead of email, for example, the message sit in the cloud until the recipient accesses it. By return, the responses sit in the cloud until the sender accesses it. Both are notified and know the information is there – but it’s locked away safely, staying put, not flying through the ether.

We are expecting more uptake of docSAFE by schools, colleges, universities, doctors and hospitals and similar organisations where security simply cannot be the weak link. Talk to us if you think we can help with your secure communications.

The top reason for cloud working – security

Monday, June 26th, 2017

It really doesn’t matter how good your systems are if they are open to all. By having a portal that is as secure as it is possible to be, you are safeguarding your data, your clients’ data and your reputation. No one likes to work with a business that is flaky or relaxed about the security of their business, and this is especially true of the professions.

We build in layers and layers of security which we believe is the safest approach. It would be a very confident organisation that claims they are impenetrable as hackers are increasingly sophisticated. However you should be working with a business that is ahead of the game, adding new elements of security and constantly active in developing its security.

You might be forgiven for thinking that hackers aren’t interested in Joe Bloggs high street firm – but they are, for many reasons. They can add hidden links in the content of your website, diverting visitors away to another place. They can access data, information and your most sensitive files. This, as well as being highly alarming, also means your systems are non-compliant and the new GDPR data protection rules could mean your business faces huge fines if caught in breach.

We could go on and on (and yes we have little bit) but we can’t stress enough how important security is. We can help if you think you could (or should) improve.

A quick guide to GDPR and what you should be doing about it

Wednesday, April 12th, 2017

What is the GDPR?

Firstly, the GDPR affects every business that holds personal information on anyone, be they employees, customers or suppliers. It is a rare business that does not hold a list of personal data of some kind, on or offline.

The General Data Protection Regulation (GDPR) is a legal directive from the European Union for the protection of such personal data. It seeks to address the inconsistent data protection laws currently existing throughout the EU’s member states. Despite Brexit, the UK is still bound by this new law, not only because the UK has chosen to (because it makes sense) but trading with countries who operate under GDPR will be compromised if we don’t uphold the same standards.

What’s the big deal?

Failure to comply with GDPR could mean you risk being fined up to 4% of your company’s global annual turnover. Not only could your business suffer financially but you could also damage your reputation and credibility – who wants to do business with an organisation that doesn’t prioritise its clients’ security?

So begins the 12 month countdown…

What should you be doing?

You must:

  • Keep a record of data operations and activities and consider if you have the required data processing agreements in place
  • Carry out privacy impact assessments (PIAs) on products and systems
  • If applicable to your organisation, designate a data protection officer
  • Review processes for the collection of personal data – do you ask permission? Many CRM systems encourage a dual confirmation (hence why you are asked to click a link via an email after registering with an organisation)
  • Be aware of your duty to notify the relevant supervisory authority of a data breach
  • Implement ‘privacy by design’ and ‘privacy by default’ in the design of new products and assess whether existing products meet GDPR standards

What else could help?

  • Educate your staff – and explain the implications
  • Set up internal systems for reporting a data breach
  • Make sure you extend your GDPR preparation to include any third parties who may have access to your data
  • Ensure you extend the policies to cover everything your store both offline and online
  • A really powerful solution that we recommend is to use a secure client portal and NEVER use email to distribute information of any kind. A secure portal like docSAFE means data doesn’t leave the portal but can be accessed by authorised people only

And if you don’t?

There is a two-tier fine system that will kick in from May 2018. Tier 1 means that if a serious data breach occurs, putting data at risk, you will be fined up to £17.25m or 4% of the previous year’s annual global turnover – whichever is the greatest. Tier 2 can lead to fines of up to £8.6m or 2%, whichever is greater.

How can we help?

Talk to us. We are experienced in identifying the areas of your business that are vulnerable and need addressing for GDPR purposes. Not only that but we know how to implement layers of security for your business that go beyond government legislation. We care about protecting your reputation and credibility, especially for those in the professional sector whose business relies on discretion, the handling of sensitive documents and client protection.

7 Cool Things You Didn’t Know You Could Do with Cloud Storage

Wednesday, October 12th, 2016

We all acquaint cloud with ‘syncing files’ and backing up data, but before getting popular with such services, the cloud that we all know was a business tool decades of years ago. Back in the 1990s, the ADP Payroll Service was one of the earliest to use the cloud in automating paycheck deductions. It is a business tool like never before. Cloud computing has made possible the growth of many businesses and companies as businesses no longer need to have their own infrastructure for storing data. Its flexibility for fluctuating bandwidth requirements of businesses also renders best service.

On a personal level for users, there are a lot of clever and cool things that can be accomplished with free cloud storage. And with the continuous updates and added features of consumer cloud app, more and better things can be accomplished. All you need are creative juices and your cloud app to think of cool ways to use your cloud storage.

To jump-start your search for cool ways to use Cloud Storage, this infographic from docSAFE will give you 7 cool things you didn’t know you can do with cloud storage.

7 cool things you need to know about cloud storage

Have you ever had trouble sending large confidential files through the internet safely? Or have you had the problem of how you can collaborate on a project with partners miles away?

docSAFE can help you with its secure and reliable file sharing online.

To learn more visit our site.

Cloud Storage Helps Better Diagnose Cancer and Other Serious Diseases

Tuesday, September 13th, 2016

Cloud Storage Helps Better Diagnose Cancer and Other Serious Diseases

Clinical Genomics Services will be launched this Autumn by Stanford University School of Medicine leveraging Google’s Genomics– a cloud-based platform that stores DNA data.

The teaming up of Stanford and Google’s Genomics is expected to help doctors and medical researchers at Stanford to analyse petabytes of genomic data in order to better diagnose and treat cancer and rare diseases, and individualise therapies to patients.

The partnership is considered a great leap in optimising cloud computing to life-saving applications. The project aims to establish a generation of cloud-based tools and applications which can serve doctors and researches to do genome analysis at a tremendously large scale.

In 2014, Google launched Google Genomics, a cloud computing services to genomics research. Using this platform, hospitals and medical research centers like Stanford School of Medicine will be able to securely store and analyse petabytes of genomic data that they collect in the cloud.

The School of Medicine Dean, Lloyd Minor has noted that researchers are facing a huge challenge in utilising big data on health care for individual patients in real time. But he then said that the collaboration of Stanford and Google will help meet this challenge.

Cloud Storage Security, still in place

The huge amount of DNA data that stanford will store in Google’s cloud platform will be secured for the sole access of Stanford University. Stanford Medicine will have the sole authority to control and deploy data in the cloud. Moreover, encryption solutions are also said to be in place to protect DNA data of patients–which is in compliance with the federal law protecting sensitive health information of citizens.

Click here to learn more how your business and career can benefit from cloud-based collaboration.
DocSAFE can help you with its secure and reliable file sharing online!

Take the next step, call us today
0121 794 0685