Archive for the ‘Signing online’ Category

Our multi-layered approach to secure comms

Tuesday, February 27th, 2018

Our portfolio of services is all based around security and communications starting with our client portfolio, docSAFE. This allows professionals to manage all of their communications from a central place – like a virtual filing cabinet. We have implemented several layers of security which means that your information is safe – and more importantly for your business, your clients’ data is safe.

Mindful of GDPR and its requirements we have included levels of security that mean you will be on the right side of the new government legislation that kicks in on 25 May this year. Regardless of GDPR, it makes good, sensible business practice to protect yourself and your clients from hackers, fraud and misuse of their information so we have been covering these issues for a very long time.

In the spirit of ultimate security we advocate a ‘no email’ rule for any sensitive client communications including messages, data exchange, online signing and anything else that, if it left the docSAFE secure space, could be compromised. Risking email is just not safe enough so we prefer our clients to communicate within the safety of docSAFE.

As part of the importance we infer on your online presence we also build websites for our clients, who are mostly all professional firms. As you’d expect our websites are robust but beautiful! And whilst you may assume your firm wouldn’t be a target for hackers, you’d be surprised – many small businesses are hacked for all sorts of reasons, some random, some planned. However, any breach has the potential to put you out of business so being prudent and meticulous with your data is vital.

Talk to us about any aspect of your secure communications. Our services work in isolation or all together, however you prefer to mange things. We can talk through the implications of change and provide demonstrations of everything we do.

The changing face of websites

Tuesday, October 24th, 2017

What a long way we’ve come in the past few years. From websites that invested heavily in words and told the visitor EVERYTHING to a more sophisticated, image-led approach that tempts the user into finding out more. This is a broad overview of how websites have changed but of course there is so much more and, importantly, much more to come…


You’ll know an older website design as soon as you see it – boxy, contained, no scrolling and lots and lots of pages. The new trend is for image heavy sites that have a wonderfully long home page with lots of access points to key places on your site. It will be fluid and not restricted to a box template and, importantly (but still not adopted everywhere), websites that work on every type of device.


Older sites are clunky and hard to navigate. The user experience can be frustrating but equally so for the website owner – you should be able to get in to your own website and make at least basic changes without incurring costs from your web provider. There will be probably always be a need for support at a higher level but the ability to change opening hours, typos and update crucial information should be at your fingertips.

Images versus words

We were crazy for telling the user everything – now you should hold back, create a breadcrumb trail to tempt your visitor to find out more (and preferably by picking up the phone and talking – the basis of all good professional relationships). Images include real photos (avoid stock if you can) and video if you have the resources. Videos are perfectly acceptable at phone video standard and the rawness of an unprofessional film can be charming and honest.

Google’s role

Increasingly Google has started to shape the way we choose websites. It favours websites with fresh, changing content. It likes https to indicate the security level of your site. And it likes websites to have good content, relevant and informative. This doesn’t mean it should be long and unwieldy – just enough to make sense and satisfy a Google search. Also don’t try and outwit Google, we promise they are cleverer than all of us! Duplicated pages, hidden pages or even association with some SEO providers can result in your site being banned from their index.

Websites are amazing, they achieve so much for the businesses they represent but it’s easy to get left behind. Talk to us – we can help with security, visibility and functionality with our client portal and online signing functions.



Online pre-recorded webinars

Monday, May 22nd, 2017

We have been busy this month with online webinars that have been well-attended. Due to their popularity (and we attribute this to their brevity!), we have recorded them for any late-comers who wish to know more about developments in online portal functionality.

Both webinars are less than 5 minutes and tell you more (with a live demo) about:

How you electronically sign a document (and why you would want to offer this)

2-factor authentication (and why you should care)

Both offer huge efficiencies to your organisation – find out more by listening. We also welcome any questions you may have by emailing or calling on 0121 794 0685.


Can you be too secure online?

Tuesday, April 11th, 2017

No of course not. Online security extends to your website, emails, social media and so much more. At Online Practice, when we are developing software and systems such as docSAFE (our established client portal), security is our number one priority, surpassing functionality and appearance every time. Why create something that is amazing if it’s not secure?

Our layers of security include the inclusion of QR codes, 2 factor authentication, encryption and, of course, the https certification that is currently being pushed hard by Google (see our other blogs for more about this). We believe that a secure site, layered with several other security measures is the most powerful deterrent against hackers. And we can’t stress enough that hackers don’t just target the big boys – they have strong motivation to hack into any site.

We offer unique QR codes alongside online signatures to strengthen security at every level. QR codes are not new but in the fight against online fraud and hackers, they are a being used increasingly as a way of increasing the ‘uniqueness’ of an online signature. We encode the security data within our QR codes, not the signature or date so it is tamper-proof.

Ask us for more information, we are happy to share our knowledge!

6 Benefits of Cloud-Based Collaboration

Wednesday, November 2nd, 2016


Businesses, big and small are increasingly taking advantage of cloud-based collaboration. Simply because it proves to be the most effective and efficient way to bring diverse and dispersed teams together.

Whether you’re collaborating in real-time through online meetings or asynchronously through shared team workspaces, the anywhere-access of innovative cloud technologies provides immense benefits to businesses across industries.

Work experience has now entered a mobile revolution. This revolution has brought us the ubiquity of using the cloud across industries where mobile and handheld devices are prioritised over desktop and PC. This is a post-PC era where mobility and accessibility are paramount concerns.

In this article, docSAFE explores the many benefits that collaboration in the cloud could bring to your business and workforce.

The Benefits of Cloud-Based Collaboration

1. Accessibility

The cloud enables users to access files or data anywhere and anytime from multiple devices with internet access. This is most useful for businesses with people working remotely, from overseas and even across different time-zones. Because content is stored in the cloud, you can access it anytime you want and wherever you may be. Even if you lose or damage your device, your data is safe and secure.

Through the cloud, users can collaborate more frequently and efficiently.

2. Real-Time Updates

Employees can have a stress-free collaboration because the cloud automatically updates and syncs any changes in the documents or files. With cloud-based collaboration, they can avoid inconsistent content of a file or project due to multiple revisions and duplicates. And to check for update & revision history, no longer would they have to open a long trail of emails.

Also, you don’t have to worry about updating the features and tools because the vendor does this for you.

3. Improved Participation

Forbes Insights reported that 93% of business leaders who employ the cloud, believe that cloud collaboration stimulates innovation. As it eases up collaboration and creates connections, users are more empowered to collaborate with one another and thus developing innovative ideas is easily achievable.

4. Better Security

Data breaches due to lost devices account for 63% of all healthcare related data incidents from 2010-2014. With the use of cloud, this incident can never happen as files and data are not saved in the device. And if access control is stolen, you can easily disable other accounts by remotely accessing the data in the cloud or even entirely wiping out the data from the lost device. Security updates are also not a problem because of automatic system updates by the service provider.

5. Cost-Effective

Using cloud follows a pay-as-you-go pricing model wherein you are only charged for the actual services you utilised. Most importantly, cloud-based collaboration enables you to cut on various office overhead costs which makes it ideal for startups or small businesses.

With your business processes on the cloud, there’s no need to invest in on-premise software, system configuration and infrastructure installation.

6. Improve Business Results

About 64% of executives agree that cloud-based collaboration tools accelerate business results, a survey by Forbes and Cisco revealed. It’s no surprise since it improves participation of employees and thereby hastens the business process that definitely leads to achieving better results.

How docSAFE Can Help

docSAFE offers cloud-based collaboration tools for professionals and businesses who want to have fast, reliable and secure collaboration with clients. Its user-friendly interface and mobile-app enabled service makes a clever way to work.

Accountants, lawyers, creatives and entrepreneurs no longer have to travel far to sign a document with the help of our electronic signature tool. A PCI compliance certified and with Verisign certification, you can be sure that docSAFE can handle your most valuable files when you send or share them with your clients.

Consider the things you can do with docSAFE:

  1. Authorise or Sign online;
  2. Collaborate efficiently;
  3. Save time;
  4. Have secure communications with clients.

With docSAFE, there’s no trouble sending large confidential files or collaborate on a project with partners miles away.

DocSAFE can help you with its secure and reliable file sharing online!
To learn more visit our site.

Take the next step, call us today
0121 794 0685