Archive for the ‘Cloud Storage’ Category

Add docSAFE to your 2020 plans

Monday, December 16th, 2019

As we head towards a new decade, it’s worth remembering that docSAFE has been around for 2 of them and, as a result, is one of the most time-tested, resilient and enduring client portals available.

If you’re not sure what a client portal even is, in layman’s terms, it’s a central hub where you can store documents and do a whole host of valuable, clever things that make your work-life streamlined and efficient. You work with your clients online in a professional way that is as useful as it is impressive. It is perfect for any business with clients – accountants have been our main clients since we began but we are increasingly attracting solicitors, creative agencies, insurance companies, estate agents and business owners who can see how it works for them.

  • Work and access files from anywhere 24/7
  • Sign online
  • Exchange files securely
  • Eliminate email (especially for sensitive documents)
  • Set up a secure audit trail – see status updates instantly
  • Add a payroll module for secure communications
  • Update everything automatically
  • Give your clients access to whatever you need
  • Brand your docSAFE with your corporate colours and style

docSAFE and its contents are sealed in tight layers of security so it satisfies GDPR and, more importantly, means your business credibility will never be compromised through security breaches. We are constantly adding state of the art and innovative solutions that will protect your data, keep your client and staff information safe and make sure hackers can’t get in to your systems. We are increasingly seeing hackers targeting all kinds of smaller business – not just the household names. They can find a way to access your most important and sensitive information, including your personal data and finances. Our exhaustive approach to security formed part of our recent ISO 27001 accreditation.

Talk to us about introducing docSAFE into your 2020 systems. We can give you a demo or a trial and talk you through some of the features that make it so popular.

Click on our weblink and our signature video will tell you more in really simple terms.

Cyber trends for 2019

Tuesday, March 12th, 2019

Juniper Research has estimated that cybercrime could rise by as much as 175% over the next 5 years and, of course, as hackers get more sophisticated and determined to succeed, so must we make sure we are doing all we can to make life difficult for them. Why be an easy target? It’s not just large-scale organisations like banks and hospitals that are the targets for cyber crime.

Hackers infiltrate every level of business to add links and diverts to other websites, they compromise your client data (could your business afford even a sniff of that?) and generally cause trouble whilst they are poking around your systems. There is much in the news about wide-spread attacks, one of the latest being the new energy smart meters that we are being urged to introduce to our homes. It is anticipated that these could be a relatively easy target – which brings all sorts of other, mass consumer, digitally connected devices into question. However, many hackers go for the low hanging fruit which means they will enjoy easy pickings and wreak havoc within businesses who aren’t protecting themselves sufficiently.

We are reading about botnets, swarm networks and hive nets to name just a few of the ways our systems are being targeted. The level of complexity is such that it is hard to put into words for a savvy IT business, let alone the man in the street. It’s complicated and, most importantly, it’s not going away anytime soon. We work very hard to make sure that docSAFE is protected under multiple layers of security and this is something we have always done to stay ahead of the game. We are always updating, improving and building the layers we employ – to protect your data and also all the data you hold on clients, suppliers and your staff, for example. This isn’t just for GDPR – it’s for business survival!

“Given the benefits of the networked world, the move to digitalisation isn’t going to slow down. It’s important we realistically assess our dependence upon cyber and the potential consequences of a disruptive attack. Maintaining physical backups or other redundancies, changing operational processes, and even keeping less data can reduce the impact of a successful attack.” says Suzanne Spalding, former DHS Under Secretary, USA.

It is expected we will see more ransomware – malicious software that blocks access to a computer system until a sum of money is paid. Crypto-jacking – the practice of taking over a device or network of devices to operate a crypto mining operation (a digital or virtual currency that is used and operated independently of a bank) and other such attacks.

Talk to us and make sure you don’t fall victim to any cyber crime this year.

Why docSAFE works for every business

Thursday, January 31st, 2019

It’s hard to imagine a business that wouldn’t benefit from docSAFE. With the MD’s accountancy background it was originally designed for accountants – and then gradually opened up to other professions. We challenged ourselves at docSAFE HQ with the notion that it actually works for everyone, regardless of sector. Quite simply if you communicate with the outside world then docSAFE is your greatest ally in terms of efficiency, professionalism and security.

For efficiency docSAFE streamlines many processes that you might spend a long time on ordinarily. Helpful things – like merging and zipping multiple documents into one neat pdf – right through into providing online signing. Online signing is hugely popular with our clients. It allows them to send a document to the client portal (securely of course) with an automatic alert to announce its arrival. The client signs (within the portal) and you are alerted on its updated status. This not only saves hours of meeting time but it also gets an important job done within the safety of docSAFE, never leaving it to jump on an email or get accidentally mailed to the wrong person.

For professionalism, showcasing the security and functionality of the system gives your business an edge. No more bog standard Dropbox or WeTransfer for large files. Instead you direct your clients to a personalised, branded space where they can collaborate, sign, review and update documents – from anywhere, 24/7.

For security, there is nothing else quite like it. docSAFE has layers and layers of security of all kinds to make it as fortress-like as possible. 2 factor authentication, security keys and much more. We understand the way businesses can be compromised and how much of a risk this can be, especially when you hold contact information and sensitive data on staff, suppliers and clients. Hacking is no longer the province of the big corporates, we have helped small businesses who have been targeted in a number of ways for a whole host of reasons.

So in a nutshell we decided to let docSAFE loose on all businesses, of all kinds, in all sectors.

Try it for yourself.

GDPR – what you need to know

Monday, May 21st, 2018

To alleviate some of the worry or concern that the media (and social media in particular) is stirring up around the subject of GDPR, we have found a great resource that outines everything you need to know in an easy to digest format. It is produced by the ICO (Information Commissioner’s Office) and gives you a link to the different applications for GDPR. So, if you are a GDPR controller, marketer, processor or even the person who looks after the CCTV records, there is a link and checklist to help you work towards compliancy.

CLICK HERE FOR ICO GDPR CHECKLISTS

There is a lot to know but the key points are that you must have processes and policies in place that serve your organisation’s contacts. You must keep data safe and under control. You need to specify whose responsibility this is. All of this must be accountable and auditable in the case of an investigation. We can help with this through the secure docSAFE framework – we ensure that there is never any reason for information to leave the portal. You invite clients to access, view, collaborate and work within the same platform, with documents never needing to leave – even when they are being signed electronically. What’s more, we provide a full audit trail for accountability and security.

This isn’t new to us – we created docSAFE long before GDPR was a twinkle in the government’s eye so we have been working in this way for many years – along with hundreds of our professional clients.

Secure communications – embedded in everything we do

Tuesday, March 20th, 2018

Secure communications have become bywords for so many things – we define it as making sure that every way you communicate is safe from misappropriation in any form.

Your website – you may be quietly thinking that your website wouldn’t be of interest to a hacker – after all, you’re just a medium sized accountancy firm minding your own business. However – hackers do and can access your website for more than just the data. We were asked to look at a brand new client site recently and found hundreds of hidden links that took visitors away from the website. We soon sorted out a new website with extra layers of security to prevent it happening again.

Your emails – whether by human error or malicious intervention, data flying around via email simply isn’t secure. Sending sensitive (or indeed any) client information by email is subject to it going to the wrong person or leaving it open for attack. We offer a secure portal where the information stays within the confines of docSAFE – available to be accessed, collected, collaborated on, signed or exchanged – all with complete confidence. Our document exchange system allows you to also send messages, not just exchange files.

Ask us more – we build and develop docSAFE like a multi-layered fortress: safe, secure and effective. Your clients will thank you for it.

Take the next step, call us today
0121 794 0685