Archive for the ‘Cloud working’ Category

Why use docSAFE for collaboration?

Monday, June 5th, 2017

We’ve all been there – passing round a document for feedback via several people. We lose track of the most up to date version and then someone comments late on an early iteration. It makes for confusing and long-winded communications at the very least. At worst, it can lead to much bigger problems if the wrong versions are acted on or published externally.

With docSAFE, everyone accesses the same document. It is held in the central hub where one version exists. All participants visit the file in question and feedback in the same place. No more missed comments or version muddles. If only all of life could be made simpler so easily!

Back to cloud working basics – 24/7 access

Wednesday, May 31st, 2017

So why should you consider cloud working? We’ve written extensively on this but we’re going to keep it simple and give you five good reasons over the next few blogs on why you should be working in the cloud.

The first reason is the foundation of all cloud working functionality. You can get to your files anytime, anywhere – that’s 24/7 from anywhere with internet access.

No more ‘I’ve left it in the office’ or ‘I can’t get that to you until tomorrow, sorry’. You can access all the files you need to, all the time. What’s more, you can even give secure access to your clients so they can get to their own files – how much time and admin would that save?

That’s it, told you we’d keep it simple.

Online pre-recorded webinars

Monday, May 22nd, 2017

We have been busy this month with online webinars that have been well-attended. Due to their popularity (and we attribute this to their brevity!), we have recorded them for any late-comers who wish to know more about developments in online portal functionality.

Both webinars are less than 5 minutes and tell you more (with a live demo) about:

How you electronically sign a document (and why you would want to offer this)

2-factor authentication (and why you should care)

Both offer huge efficiencies to your organisation – find out more by listening. We also welcome any questions you may have by emailing mike@doc-safe.co.uk or calling on 0121 794 0685.

 

6 Benefits of Cloud-Based Collaboration

Wednesday, November 2nd, 2016

blog-post-graphic-benefits-of-cloud-based-collaboration

Businesses, big and small are increasingly taking advantage of cloud-based collaboration. Simply because it proves to be the most effective and efficient way to bring diverse and dispersed teams together.

Whether you’re collaborating in real-time through online meetings or asynchronously through shared team workspaces, the anywhere-access of innovative cloud technologies provides immense benefits to businesses across industries.

Work experience has now entered a mobile revolution. This revolution has brought us the ubiquity of using the cloud across industries where mobile and handheld devices are prioritised over desktop and PC. This is a post-PC era where mobility and accessibility are paramount concerns.

In this article, docSAFE explores the many benefits that collaboration in the cloud could bring to your business and workforce.

The Benefits of Cloud-Based Collaboration

1. Accessibility

The cloud enables users to access files or data anywhere and anytime from multiple devices with internet access. This is most useful for businesses with people working remotely, from overseas and even across different time-zones. Because content is stored in the cloud, you can access it anytime you want and wherever you may be. Even if you lose or damage your device, your data is safe and secure.

Through the cloud, users can collaborate more frequently and efficiently.

2. Real-Time Updates

Employees can have a stress-free collaboration because the cloud automatically updates and syncs any changes in the documents or files. With cloud-based collaboration, they can avoid inconsistent content of a file or project due to multiple revisions and duplicates. And to check for update & revision history, no longer would they have to open a long trail of emails.

Also, you don’t have to worry about updating the features and tools because the vendor does this for you.

3. Improved Participation

Forbes Insights reported that 93% of business leaders who employ the cloud, believe that cloud collaboration stimulates innovation. As it eases up collaboration and creates connections, users are more empowered to collaborate with one another and thus developing innovative ideas is easily achievable.

4. Better Security

Data breaches due to lost devices account for 63% of all healthcare related data incidents from 2010-2014. With the use of cloud, this incident can never happen as files and data are not saved in the device. And if access control is stolen, you can easily disable other accounts by remotely accessing the data in the cloud or even entirely wiping out the data from the lost device. Security updates are also not a problem because of automatic system updates by the service provider.

5. Cost-Effective

Using cloud follows a pay-as-you-go pricing model wherein you are only charged for the actual services you utilised. Most importantly, cloud-based collaboration enables you to cut on various office overhead costs which makes it ideal for startups or small businesses.

With your business processes on the cloud, there’s no need to invest in on-premise software, system configuration and infrastructure installation.

6. Improve Business Results

About 64% of executives agree that cloud-based collaboration tools accelerate business results, a survey by Forbes and Cisco revealed. It’s no surprise since it improves participation of employees and thereby hastens the business process that definitely leads to achieving better results.

How docSAFE Can Help

docSAFE offers cloud-based collaboration tools for professionals and businesses who want to have fast, reliable and secure collaboration with clients. Its user-friendly interface and mobile-app enabled service makes a clever way to work.

Accountants, lawyers, creatives and entrepreneurs no longer have to travel far to sign a document with the help of our electronic signature tool. A PCI compliance certified and with Verisign certification, you can be sure that docSAFE can handle your most valuable files when you send or share them with your clients.

Consider the things you can do with docSAFE:

  1. Authorise or Sign online;
  2. Collaborate efficiently;
  3. Save time;
  4. Have secure communications with clients.

With docSAFE, there’s no trouble sending large confidential files or collaborate on a project with partners miles away.

DocSAFE can help you with its secure and reliable file sharing online!
To learn more visit our site.

How to run your office more efficiently

Tuesday, September 27th, 2016

Running an efficient office includes a number of elements – staff, equipment, processes and a healthy order book. However there are some functions that you are probably happily living without but that can really make a difference to your productivity, customer care and bottom line. We’ve worked extensively within the professions and developed a client portal that provides solutions you didn’t even know you needed!

Meetings are vital of course. But unnecessary meetings, just to sign things off, are not the best way for you to manage client time. When you are in front of a client you should be showcasing your knowledge, skills and cementing the relationship. Asking for a signature is just a waste. Imagine being able to do that legally, with a full audit report, online? It’s something we’ve been asked for – so we added it in to our portal. Some of our clients use it to send a batch of documents to many clients at once and they get a daily report to show who has read it, opened it and signed it. That way, they can spend their time chasing the few that haven’t.

Some of our clients handle extremely sensitive data – accountants, solicitors, IFAs for example. Recent news stories throw up the horrors of professionals who have emailed information to the wrong people, emails that have been hacked and data protection guidelines not being followed. Our answer is to build a secure client portal that allows for data exchange – you upload information to the client’s portal and the client collects it safely. It’s the perfect solution to both hacking issues and plain old human error.

We love the fact that clients can collaborate via docSAFE. One document, being held centrally, can be accessed by all authorised parties. No need for confusing email trails, lots of versions of the same thing and, if you are working internationally, you don’t even need to all be awake at the same time!

Other things – automatic back ups, 24/7 access, creating dynamic forms, collating multiple documents into one neat pdf, a branded, good-looking portal – are all part of the docSAFE offering, designed to make your office practices more streamlined and efficient.

Take the next step, call us today
0121 794 0685